Department Coordinator

Department Coordinator

Staff Support-Humanities – Pennsylvania-Pittsburgh – (24008675)

The Department Coordinators will Initiate, coordinate, implement and retain electronic documentation for all administrative and faculty actions related to the departmental(s) chairs’ office within the Religious Studies, Jewish Studies and Medieval Renaissance department(s) of the Kenneth P. Dietrich School of Arts & Sciences, Humanities Division. Serve as a liaison between the department(s) and the Humanities Division Business Office, the Dietrich School Dean’s Office, the Dietrich School Payroll and Sponsored Projects Teams, the Humanities Events Team, University Office of International Services and various University Business Offices. Also responsible for: processing travel expense reimbursements, advance settlements, One Card and Panther Express purchases, professional service contract agreements, department website updates, as well as general office management and oversight of student worker duties. Provides comparable service and back-up to other Dietrich School departments as needed. 

Job Summary

Performs administrative assistant support work of moderate complexity.

Essential Functions The successful candidate will use a computer extensively. They must be capable of oral, written, and electronic communications. Must be able to sit for long periods of time. In addition to a computer, they must be able to use a telephone and other general office equipment including but not limited to fax machines, photocopiers, scanners, printers, etc.

Physical Effort This position is generally sedentary within an office setting, but the ability to travel around campus occasionally is necessary. Also, must be able to pick-up and carry 25 pounds. 

The University of Pittsburgh is committed to championing all aspects of diversity, equity, inclusion, and accessibility within our community. This commitment is a fundamental value of the University and is crucial in helping us advance our mission, which includes attracting and retaining diverse workforces. We will continue to create and maintain an environment that allows individuals to discover, belong, contribute, and grow, while honoring the experiences, perspectives, and unique identities of all.

The University of Pittsburgh is an Affirmative Action/Equal Opportunity Employer and values equality of opportunity, human dignity and diversity. EOE, including disability/vets.

Assignment Category Full-time regular

Job Classification Staff.Administrative Assistant II

Job Family Administrative Support

Job Sub-Family Clerical

Campus Pittsburgh

Minimum Education Level Required Associate’s Degree

Minimum Years of Experience Required 3

Will this position accept substitution in lieu of education or experience? Combination of education and relevant experience will be considered in lieu of education and/ or experience requirement.

Work Schedule Monday – Friday, 8:30 a.m. – 5:00 p.m.

Work Arrangement Hybrid: Combination of On-Campus and Remote work as determined by the department.

Hiring Range $17.74 to $22.17 per hour

Relocation Offered No

Visa Sponsorship Provided No

Background Check For position finalists, employment with the University will require successful completion of a background check

Child Protection Clearances Not Applicable

Required Documents Resume, Cover Letter

Optional Documents Not Applicable

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