Executive Secretary//Executive Assistant

<div class="isg-job-description“>Job Title: Executive Secretary//Executive Assistant
Location: Trenton, NJ 08625
Pay Rate: $25.00/hr. without benefits
Duration:6+ months
Work Hours: General Shift Timing
Job Description:

• Exercise judgment, by parameters set by the manager, in relieving the administrator of actions not requiring his/her immediate attention.
• Screen telephone calls, incoming mail, publications, and other correspondence.
• Respond to routine and inquiries using standardized formats, and use judgment to refer unusual or complex inquiries to a supervisor.
• Receive visitors and callers, providing information as requested and resolving conflicts, and referring callers to the proper administrator or department as appropriate.
• Maintain calendar and appointments of supervisor, including lodging and travel arrangements.
• Serve as secretary to committees, prepare agendas, take and transcribe minutes, collect and distribute materials and information.
• Maintain an accurate and detailed calendar of events, due dates, and schedules as they relate to assigned areas and services to ensure proper tasks and activities occur as scheduled.
• Assist in the preparation of departmental reports by gathering, organizing, and summarizing information from a variety of sources.
• Monitor budget for a multi-source budget account, compile and prepare information for budget development.

Required Skills:

• Strong Secretarial experience focused on Leadership management.
• Proficient with Microsoft Teams, Outlook, Excel, and PowerPoint.
• Ability to multi-task, highly organized.
• Required to maintain an office calendar system in addition to the manager’s calendar.
• Ability to utilize Zoom to ensure efficient virtual meetings.
• Must be proficient in typing, taking notes, and other dictation-related workflows.
• Candidate will work at the direction of the Executive Director, managing delegated duties, willing to learn and ask questions, detailed note taker.

About our Company: –
22nd Century Technologies, Inc., is one of the fastest growing IT Service Integrator and Workforce Solution companies in the United States. Founded in 1997, 22nd Century Technologies is a Certified National Minority Business Enterprise with 6,000+ people including 600+ Cyber SMEs nationwide supporting our customers in all 50 states, Canada, and Mexico. With HQs in Somerset, NJ and Mclean, VA, 22nd Century has 14 offices throughout the United States. As part of our unrelenting focus on quality and compliance, 22nd Century Technologies’ delivery is based on Certified Matured Processes including CMMI L3 Dev & SVC, ISO 20000, ISO 27001, and ISO 9001 quality processes. With a strong focus on the public sector, 22nd Century currently holds government contracts with 14 out of 15 Federal Executive agencies including DoD, 37 other Federal agencies, 50 States, 115+ Local agencies, and 37 School Districts. In the last three years, we have expanded our services to Fortune 500 and other commercial clients and currently support 80+ commercial clients.
Recognized among “Best Company to Work For” by Forbes, 22nd Century Technologies, Inc., consistently exceeds our clients’ expectations by focusing on their absolute satisfaction with jobs while keeping our employees motivated.
“22nd Century Technologies is an Equal Opportunity Employer” and “US Citizens & all other parties authorized to work in the US are encouraged to apply.”
All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability or protected veteran status.