Administrative Assistant 3

• We’re looking for an Administrative Assistant 3 to support our Minuteman III Propulsions Systems Support Contract (PSSC) program. This position will be served on-site at Hill AFB, Utah.

Role & Responsibilities:

• Performs reception duties at entrance to ***’s Hill AFB office; welcomes visitors, keeps visitor log sheet, maintains badging, etc.
• Initiator of all government access forms, maintaining standards to ensure forms are filled out properly and follow the government process.
• Proactively manage calendars for assigned staff. Prioritize and schedule meetings, handle quick turn requests, monitor and act upon upcoming needs, and resolve frequent schedule conflicts
• Support reporting and presentation requirements. Collect and summarize data, prepare draft documents, plan and schedule reviews, and facilitate complete and timely submissions.
• Make domestic travel arrangements and process expense reports in a timely manner for assigned staff.
• Attend staff meetings, publish agendas and follow-up on action items.
• Arrange and execute support for a variety of internal and external on-site meetings, including conference room reservations and catering.
• Helps maintain program tasks in the Jira platform and digital files on Microsoft Teams.
• Provides secretary duties for our Configuration Control Board (CCB).
• Orders and maintains office supplies.

Basic Qualifications:

• High School diploma or equivalent and a minimum of 4 years professional experience as an Administrative Assistant or performing administrative work.
• Proficient in MS Office Suite (Word, Excel, Outlook and PowerPoint).
• Ability to obtain and maintain a DoD Secret Security Clearance within a reasonable period of time as determined by the needs of the business.

Preferred Qualifications:

• Strong interpersonal, communication and organizational skills.
• Proactive, highly motivated and adaptable, with excellent organizational skills including the ability to juggle multiple tasks, changing needs, and competing priorities
• Strong ability to multi-task with competing priorities in a positive manner.
• Experience in planning, coordinating and overseeing catering for corporate meetings.
• Strong proofreading and document preparation skills.
• Ability to exercise good judgment while demonstrating flexibility and agility, prioritizing multiple tasks with competing deadlines, managing schedule conflicts, and providing excellent follow-through.
• Demonstrates outstanding verbal, interpersonal and written communication skills.

About our Company: –
22nd Century Technologies, Inc., is one of the fastest growing IT Service Integrator and Workforce Solution companies in the United States. Founded in 1997, 22nd Century Technologies is a Certified National Minority Business Enterprise with 6,000+ people including 600+ Cyber SMEs nationwide supporting our customers in all 50 states, Canada, and Mexico. With HQs in Somerset, NJ and Mclean, VA, 22nd Century has 14 offices throughout the United States. As part of our unrelenting focus on quality and compliance, 22nd Century Technologies’ delivery is based on Certified Matured Processes including CMMI L3 Dev & SVC, ISO 20000, ISO 27001, and ISO 9001 quality processes. With a strong focus on the public sector, 22nd Century currently holds government contracts with 14 out of 15 Federal Executive agencies including DoD, 37 other Federal agencies, 50 States, 115+ Local agencies, and 37 School Districts. In the last three years, we have expanded our services to Fortune 500 and other commercial clients and currently support 80+ commercial clients.
Recognized among “Best Company to Work For” by Forbes, 22nd Century Technologies, Inc., consistently exceeds our clients’ expectations by focusing on their absolute satisfaction with jobs while keeping our employees motivated.
“22nd Century Technologies is an Equal Opportunity Employer” and “US Citizens & all other parties authorized to work in the US are encouraged to apply.”
All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability or protected veteran status.