Administrative Assistant

About M.C. Dean

M.C. Dean is Building Intelligence. We design, build, operate, and maintain cyber-physical solutions for the nation’s most mission-critical facilities, secure environments, complex infrastructure, and global enterprises. With over 7,000 employees, our capabilities span electrical, electronic security, telecommunications, life safety, automation and controls, audiovisual, and IT systems. Headquarters in Tysons, Virginia, M.C. Dean delivers resilient, secure, and innovative power and technology solutions through engineering expertise and smart systems integration.

Why Join Us?

Our people are passionate about engineering innovation that improves lives and drives impactful change. Guided by our core values-agility, expertise, and trust-we foster a collaborative and forward-thinking work environment. At M.C. Dean, we are committed to building the next generation of technical leaders in electrical, engineering, and cybersecurity industries.

The selected candidate will be working for M.C. Dean. This is a support role, providing administrative assistance to project / account managers and other project/account team members. You will be required to perform project tracking through various programs (including but not limited to excel, salesforce, and SharePoint), project billing, project accounting, and collections. We are a cutting-edge company that is almost entirely paperless and a high proficiency with computers, smartphones, and tablets is required. You may also be required to schedule travel arrangements and provide customer service to our clients on an as needed basis. As this is a dynamic role, your duties may change at any time; an ability to adapt and learn quickly is vital.

Responsibilities

• Project Billing
• Some basic project accounting
• Project Collections
• Scheduling and Booking Travel
• Some faxing, scanning, and printing
• Pulling Permits and Scheduling Inspections
• Providing customer service to clients
• Taking notes and recording meeting minutes during meetings
• Assisting with project scheduling
• Some material purchasing and receiving tracking
• Timesheet assistance and general support to field employees
• Processing of project team credit card transactions

Qualifications

• High School Diploma with 1+ years of experience
• Bachelor’s degree preferred.
• Reliable Transportation
• Must successfully pass drug test and background check
• Basic knowledge of Adobe and/or Bluebeam
• Familiarity with professional grade scanners/printers/fax machines
• Experience with SharePoint, salesforce, and/or Ariba would be an advantage
• Must be committed to excellence and generate a high quality of work.
• Must consistently report to work on time, work well with other employees to accomplish a common goal, and maintain a safe work environment.

Desired Skills:

• Extreme proficiency with computers, smartphones, and tablets Extreme proficiency with all Microsoft office programs (Excel, Word, PowerPoint, etc)
• Ability to adapt with a fast pace constantly changing environment
• Ability to learn new tasks and especially new computer programs quickly and effectively

Abilities:

• Exposure to computer screens for an extended period of time.
• Sitting for extended periods of time.
• Reach by extending hands or arms in any direction.
• Have finger dexterity in order to manipulate objects with fingers rather than whole hands or arms, for example, using a keyboard.
• Listen to and understand information and ideas presented through spoken words and sentences.
• Communicate information and ideas in speaking so others will understand.
• Read and understand information and ideas presented in writing.
• Apply general rules to specific problems to produce answers that make sense.
• Identify and understand the speech of another person.