Administrative Manager

Paul Hastings is a leading international law firm that provides innovative legal solutions to many of the world’s top financial institutions and Fortune Global 500 companies. With a strong presence throughout the U.S., Asia, Europe, Latin America, and the Middle East, we have the global reach and extensive capabilities to provide personalized service wherever our clients’ needs take us. As one of the world’s leading law firms, we seek dynamic individuals who share our commitment to service, innovation, and professional growth.

We have an opening for an Administrative Manager in our Century City office.

The Administrative Manager oversees the daily operations of assigned departments for the local offices and reports into the Director of Business Operations.

In this capacity, the Administrative Manager will:

• Manage team(s) and resources responsible for all support functions in designated California offices; Manage team performance and set goals, ensure the team’s continuous professional development;
• Resident in our Century City office;
• Administer the Firm’s initiatives and operations at the local level, such as office implementations, projects, programs and events;
• Advise and administer budget control and maintenance for areas of responsibility;
• Plan office events (onsite and offsite), managing events budgets, and facilitate community outreach programs;
• Partner with internal parties and external resources;
• Manage administrative operations and services for assigned offices, including client support services, office services, and facilities. Administer the Firm’s initiatives and operations as assigned, including but not limited to office process implementation projects, programs, events, new hire orientations and employee departures;
• Work collaboratively with cross-functional teams and departments across offices;
• Conduct new hire orientations, coordinate training, and facilitate on-boarding of both attorneys and business professionals;
• Manage administration-related vendor relationships for areas of responsibility;
• Work collaboratively with Firmwide Departments to implement and support tools and programs for areas of responsibility;
• Interfacing with Firmwide Departments to facilitate compliance with local rules and regulations and peer practices;
• Work beyond scheduled hours as required; and
• Handle additional related projects as necessary.

Proficiencies:

• Advanced proficiency in Microsoft Office Suite;
• Advanced proficiency in planning, allocating and reconciling an operations budget;
• Advanced knowledge of office administration and services procedures and practices, preferably in a legal environment;
• Advanced knowledge of records management, preferably in a legal environment;
• Advanced knowledge of facilities procedures and practices;
• Fundamental knowledge of reception procedures and practices; and
• Advanced knowledge of legal office terminology and procedures.

Qualifications:

• Bachelor’s degree (strongly preferred) or equivalent professional work experience;
• At least 5 years of management experience (preferred);
• At least 7 years of work process and procedure experience (preferred); and
• At least 7 years of experience in a professional services or legal environment (required).

Employees will be provided with an excellent career opportunity in a collaborative environment, in addition to a generous total compensation package with the opportunity to earn bonuses based on individual contribution and firm profitability.

The salary wage range that we expect to pay for this position is a minimum of $105,900 and a maximum of $153,400 annually. The actual pay wage may vary based on experience or other relevant factors.

Eligible employees can participate in the Firm’s comprehensive benefits program, which include the following:

• Medical, Dental, Vision, Life/AD&D, Long Term Care, and Short- and Long-Term Disability
• Flexible Spending Account and Health Savings Account
• Healthcare Concierge and Advocacy
• Lifestyle Spending Account
• Voluntary 401(k) Plan and Profit Sharing
• 10 Paid Holidays per year and a generous PTO Program
• Family Support including Paid Parental Leave, Fertility Benefits, Breast Milk Shipping, Back-up Child Care, Elder Care, and Tutoring
• Wellbeing programs (Employee Assistance Program, Relationship Support, Mental Health and Well-Being Events)
• Retirement Plan Consulting
• Anniversary Bonus Program
• Professional Development Programs
• Transportation and Commuter Benefits
• International Travel Insurance
• Auto/Home/Pet Insurance
• Prepaid Legal Insurance
• Employee Discounts
• And More!

The Firm has a range of inclusion initiatives including our Paul Hastings Affinity Networks (PHANs), Women’s Initiative, and PH Balanced. These initiatives, which are voluntary and open to all, provide a firmwide forum to share experiences, as well as an opportunity to participate in a supportive network with common interests.