Administrative Officer (Div)

description“> Requisition ID req32619 Working Title Administrative Officer (Div) position Grade 13 Position Summary Summary

The New Mexico Board of Regents is seeking an Administrative Officer to provide direct support to the Secretary to the Board of Regents. This individual will coordinate, oversee, and/or perform a wide variety of administrative and secretarial functions, and provide a point of contact for internal and external constituents in a work environment that requires confidentiality and professionalism.

Duties and Responsibilities

Oversees and administers the day-to-day activities of the office; develops policies, procedures, and systems which ensure productive and efficient office operation.
Provides support to the Secretary to the Board of Regents in problem solving, project planning and management, and development and execution of stated goals and objectives.
Serves as a primary point of administrative contact and liaison with other offices, individuals, and external institutions and agencies on a range of specified issues; assists in organization and facilitation of meetings, conferences, and other special events, as directed.
Anticipates, identifies and troubleshoots issues of concern or significance; exercises discretion to provide timely information and necessary updates across multiple stakeholders.
Oversees the operation of office accounts, and plans and monitors expenditures; as appropriate, develops and/or coordinates budgets for the office and associated accounts.
May oversee and administer the day-to-day activities of one or more specialized program initiatives for the unit, as assigned.
Assists in the coordination, supervision, and completion of special projects, as appropriate.
Performs miscellaneous job-related duties as assigned.

See the Position Description for additional information.

Conditions of Employment

Employees who provide services or work in patient care or clinical areas are required to be in compliance with the University’s influenza vaccination requirement.

Minimum Qualifications

High school diploma or GED; at least 7 years of experience related to the duties and responsibilities specified, of which at least 2 should be directly related to managing at least one of the functional areas of fiscal services, administration and/or human resources.

Completed degree(s) from an accredited institution that are above the minimum education requirement may be substituted for experience on a year for year basis.

Preferred Qualifications

Bachelor’s
degree
Exceptional interpersonal skills and the ability to interact and work effectively with administrators, academic leadership, faculty, students, community leadership, public officials, funding agencies, and members of the community at large.
Demonstrated
facilitation, organizational, and leadership skills
Understanding of UNM and the key role
it plays in New Mexico

Additional Requirements Campus Main – Albuquerque, NM Department Board of Regents (980A) Employment Type Staff Staff Type Regular – Full-Time Term End Date Status Exempt Pay Monthly: $4,073.33 – $5,721.73 Benefits Eligible This is a benefits eligible position. The University of New Mexico provides a comprehensive package of benefits including medical, dental, vision, and life insurance. In addition, UNM offers educational benefits through the tuition remission and dependent education programs. See the Benefits home page for a more information. ERB Statement As a condition of employment, eligible employees working greater than .25 FTE as determined by the New Mexico Education Retirement Act must make mandatory retirement contributions. For more information, review the Benefits Eligibility at a Glance grid. Background Check Required Yes For Best Consideration Date 4/7/2025 Eligible for Remote Work No Eligible for Remote Work Statement Application Instructions

Only applications submitted through
the official UNMJobs site will be accepted. If you are viewing this job
advertisement on a 3rd party site, please
visit UNMJobs to submit an application.

Please attach resume, cover letter, and contact information for 3 professional references.

Positions posted with a Staff Type of Regular or Term are eligible for the Veteran Preference Program. See the Veteran Preference Program webpage for additional details.

The University of New Mexico is committed to hiring and retaining a diverse workforce. We are an Equal Opportunity Employer, making decisions without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, age, veteran status, disability, or any other protected class.

The University of New Mexico requires all regular staff positions successfully pass a pre-employment background check. This may include, but is not limited to, a criminal history background check, New Mexico Department of Health fingerprint screening, New Mexico Children, Youth, and Families Department fingerprint screening, verification of education credentials, and/or verification of prior employment. For more information about background checks, visit https://policy.unm.edu/university-policies/3000/3280.html. Refer to https://policy.unm.edu/university-policies/3000/3200.html for a definition of Regular Staff.

To help us track our recruitment effort, please indicate in your cover/motivation letter where (usajobvacancies.com) you saw this job posting.

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Administrative Officer (Div)

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