Campus Collections CoordinatorNewcomb Art Museum

Tulane University Office of Human Resources

Description for Job: IRC32504

Campus Collections Coordinator

Newcomb Art Museum

Location: New Orleans, LA

Summary

Under the guidance of the Executive Director and Head of Collections, the Henry Luce Campus Collections Coordinator will play a pivotal role in managing and facilitating the exchange of art collections across Tulane University campuses and the Newcomb Art Museum’s collections storage. This position is key to implementing strategies that enhance the visibility and accessibility of the university’s art collections while ensuring adherence to best practices in collections care.

• Maintain and manage the university’s campus art collection, including documentation related to acquisitions and previous loans.
• Conduct comprehensive inventories of campus art collections, ensuring accuracy and up-to-date records. Build on the museum inventory conducted in 2020 to ensure all items are accounted for. Reconcile inventory discrepancies and update records accordingly.
• Assist in the coordination of all aspects of art loans between the museum and university departments.
• Prepare reports and documentation related to the university collection and its activities.
• Serve as a liaison between the museum and university departments, coordinating with hired contractors to execute moves and ensure effective communication and collaboration.
• Assist Head of Collections with rehousing and object care.
• Uphold museum standards for handling, transporting, and moving objects.
• Adhere to the Newcomb Art Museum’s Collections Management Policy.

Required Knowledge, Skills, and Abilities

• Familiarity with issues related to collections sharing across university departments.
• Proficiency in collections management software (e.g., Ke Emu, TMS, Past Perfect, File Maker Pro) with familiarity with EmbARK preferred.
• Strong knowledge of museum standards and best practices for collections management, art handling, and condition reporting.
• Exceptional organizational abilities with a talent for multi-tasking, prioritizing tasks, and meeting deadlines.
• Effective oral and written communication skills.
• Capability to work independently and collaboratively with team members and university departments.
• Strong knowledge of computer applications related to the work, including Word, Excel, OneDrive

Required Education and/or Experience

• Bachelor’s Degree in Art History, Museum Studies, Studio Art or a related field (Master’s preferred).
• Knowledge of best practices in collections care and management.
• Attention to detail and a commitment to accuracy.
• The equivalent of one year full-time professional experience in collections management, registration, project management (Additional experience may be substituted for the education on a year-for-year basis.)

Compensation Information

This position is classified as “exempt, salaried” and is assigned to pay grade 25. Tulane offers a variety of options to enhance your health and well-being so that you may enjoy more out of life now and in the future. Learn more about Life at Tulane as well as our Benefits and Pay. See our Candidate Resources to learn more about our hiring process and what to expect.

How to Apply

This position will close on the date it is filled

Please Note: Depending on your role and the department in which you work, you may be expected to adhere to COVID-19 requirements, such as vaccinations and booster shots.

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Tulane University is an equal opportunity educator and employer committed to providing an education and employment environment free of unlawful discrimination, harassment, and retaliation. Legally protected demographic classifications (such as a person’s race, color, religion, age, sex, national origin, shared ancestry, disability, genetics, veteran status, or any other characteristic protected by federal, state, or local laws) are not relied upon as an eligibility, selection or participation criteria for Tulane’s employment or educational programs or activities.

Tulane University is responsible for providing reasonable accommodations to individuals with disabilities throughout the applicant screening process. If you need assistance in completing an application or during any phase of the interview process, please contact the Office of Human Resources by phone at 504-865-4748 or by email at hr@tulane.edu.

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