Org. Setting and Reporting

This position is located in the office of the Director of the Documentation Division of the Department for General Assembly and Conference Management (DGACM) in New York, under the general supervision of the Director of the Division.

Responsibilities

Within delegated authority, the Programme Management Officer will be responsible for the following duties: • Supports the Director in the modernization of documentation operations, including recruitment, training and change management activities. • Develops, manages and evaluates linguistic programmes/projects and implements related change management activities. • Researches, analyses and presents information gathered from diverse sources related to linguistic issues and trends, including language technologies. • Drafts and revises records, in particular those requiring experience and recognized proficiency in the language area, while meeting required standards and deadlines. • Drafts and revises reports of meetings, either after attending meetings as part of a team or individually and taking notes or using recordings, and/or compiles the report, while meeting standards and deadlines. • Contributes to the development of documentation policies and practices. • Provides information on policies and practices in documentation. • Identifies new terminology material, submits it for approval and contributes to the setting of terminology standards, while making proposals for updates. • Actively seeks to learn from feedback and develop own skills and knowledge relevant to the job, especially through self-study, being able, afterwards, to share the knowledge gained. • Makes effective use of relevant language technologies and tools and contributes to promoting their utilization, while keeping abreast of new developments and making suggestions for the use of new tools and technologies. • Advises and assists team members and briefs them on procedures and practices, terminology and a broad range of subjects, as required. • Coordinates the work of small teams, determining and monitoring deadlines and providing guidance. • Supports the Director and documentation managers with programming long-term work, if required. • Compiles and analyses quality control data of documents produced internally and externally and contributes to the establishment of quality control criteria and procedures. • Acts as First Reporting Officer of staff in the Office of the Director. • Undertakes cross-assignments to perform other language functions, if required. • Collects and analyses data, as appropriate, as input for data-driven planning, decision-making, presentations and reporting. • Performs other related duties as required.

Competencies

• Building Trust: Provides an environment in which others can talk and act without fear of repercussion; manages in a deliberate and predictable way; operates with transparency; has no hidden agenda; places confidences in colleagues, staff members and clients; gives proper credit to theirs; follows through on agreed upon actions; treats sensitive or confidential information appropriately. • Professionalism: Deep understanding of documentation policies and workflows and related challenges in a time of technological change. Ability to manage linguistic projects; Ability to demonstrate good writing skills; Ability to identify issues, analyse and participate in the resolution of issues/problems; Conceptual analytical and evaluative skills to conduct independent research and data analysis. Ability to use all sources of references, consultation and information relevant to text at hand. Ability to work under pressure and maintain adequate speed and volume of output and deliver clear interpretation on a broad range of subjects. Ability to show a high level of versatility, judgement and discretion. Shows pride in work and in achievements; demonstrates professional competence and mastery of subject matter; is conscientious and efficient in meeting commitments, observing deadlines and achieving results; is motivated by professional rather than personal concerns; shows persistence when faced with difficult problems or challenges; remains calm in stressful situations. Takes responsibility for incorporating gender perspectives and ensuring the equal participation of women and men in all areas of work. • Teamwork: Works collaboratively with colleagues to achieve organizational goals; solicits input by genuinely valuing others’ ideas and expertise; is willing to learn from others; places team agenda before personal agenda; supports and acts in accordance with final group decision, even when such decisions may not entirely reflect own position; shares credit for team accomplishments and accepts joint responsibility for team shortcomings. • Planning& Organizing: Develops clear goals that are consistent with agreed strategies; identifies priority activities and assignments; adjusts priorities as required; allocates appropriate amount of time and resources for completing work; foresees risks and allows for contingencies when planning; monitors and adjusts plans and actions as necessary; uses time efficiently.

Education

A first-level degree from a university or an institution of equivalent status. Candidates for this position are required to have passed the United Nations Language Competitive Examination for Language Professionals or any United Nations language competitive examinations held on or before 2017.

Job – Specific Qualification

Having passed any United Nations Competitive Examination for language positions is required.

Work Experience

A minimum of five years of experience in language function and in the use of relevant language technologies, is required, of which three years in the United Nations or a similar international organization. Managerial experience is required. Experience with PRINCE2, Managing Successful Programmes or any other project management methodology is desirable.

Languages

A perfect command of English and knowledge of at least one other official language, as assessed in the relevant Competitive Examination is required. Knowledge of other official languages is desirable. Candidates for this position is required to have passed the United Nations Language Competitive Examination for language professionals or any United Nations language competitive examinations held on or before 2017.

Assessment

Evaluation of qualified candidates may include a computer-based written assessment exercise which may be followed by competency-based interview.

Special Notice

This is a language post. The United Nations Secretariat is committed to achieving 50/50 gender balance and geographical diversity in its staff. Female candidates are strongly encouraged to apply for this position. Staff members are subject to the authority of the Secretary-General and to assignment by him or her. In this context, all staff are expected to move periodically to new functions in their careers in accordance with established rules and procedures.

United Nations Considerations

According to article 101, paragraph 3, of the Charter of the United Nations, the paramount consideration in the employment of the staff is the necessity of securing the highest standards of efficiency, competence, and integrity. Candidates will not be considered for employment with the United Nations if they have committed violations of international human rights law, violations of international humanitarian law, sexual exploitation, sexual abuse, or sexual harassment, or if there are reasonable grounds to believe that they have been involved in the commission of any of these acts. The term “sexual exploitation” means any actual or attempted abuse of a position of vulnerability, differential power, or trust, for sexual purposes, including, but not limited to, profiting monetarily, socially or politically from the sexual exploitation of another. The term “sexual abuse” means the actual or threatened physical intrusion of a sexual nature, whether by force or under unequal or coercive conditions. The term “sexual harassment” means any unwelcome conduct of a sexual nature that might reasonably be expected or be perceived to cause offence or humiliation, when such conduct interferes with work, is made a condition of employment or creates an intimidating, hostile or offensive work environment, and when the gravity of the conduct warrants the termination of the perpetrator’s working relationship. Candidates who have committed crimes other than minor traffic offences may not be considered for employment. Due regard will be paid to the importance of recruiting the staff on as wide a geographical basis as possible. The United Nations places no restrictions on the eligibility of men and women to participate in any capacity and under conditions of equality in its principal and subsidiary organs. The United Nations Secretariat is a non-smoking environment. Reasonable accommodation may be provided to applicants with disabilities upon request, to support their participation in the recruitment process. By accepting a letter of appointment, staff members are subject to the authority of the Secretary-General, who may assign them to any of the activities or offices of the United Nations in accordance with staff regulation 1.2 (c). Further, staff members in the Professional and higher category up to and including the D-2 level and the Field Service category are normally required to move periodically to discharge functions in different duty stations under conditions established in ST/AI/2023/3 on Mobility, as may be amended or revised. This condition of service applies to all position specific job openings and does not apply to temporary positions. Applicants are urged to carefully follow all instructions available in the online recruitment platform, inspira, and to refer to the Applicant Guide by clicking on “Manuals” in the “Help” tile of the inspira account-holder homepage. The evaluation of applicants will be conducted on the basis of the information submitted in the application according to the evaluation criteria of the job opening and the applicable internal legislations of the United Nations including the Charter of the United Nations, resolutions of the General Assembly, the Staff Regulations and Rules, administrative issuances and guidelines. Applicants must provide complete and accurate information pertaining to their personal profile and qualifications according to the instructions provided in inspira to be considered for the current job opening. No amendment, addition, deletion, revision or modification shall be made to applications that have been submitted. Candidates under serious consideration for selection will be subject to reference checks to verify the information provided in the application. Job openings advertised on the Careers Portal will be removed at 11:59 p.m. (New York time) on the deadline date.

No Fee

THE UNITED NATIONS DOES NOT CHARGE A FEE AT ANY STAGE OF THE RECRUITMENT PROCESS (APPLICATION, INTERVIEW MEETING, PROCESSING, OR TRAINING). THE UNITED NATIONS DOES NOT CONCERN ITSELF WITH INFORMATION ON APPLICANTS’ BANK ACCOUNTS.