Position Title: Enrollment Coordinator
Salary Range: Regionally Competitive
Contract Length: Full- time, Exempt
Immediate Supervisor: Executive Director of Data, Technology, and System
Improvement
Position Summary
The Coordinator of Enrollment is responsible for developing and executing a
comprehensive enrollment strategy to attract, enroll, and grow a diverse student
population across all grade levels (Pre-K through 12th grade) in the City of South Bend
and St. Joseph County area. This role leads the enrollment team, oversees enrollment
processes, marketing efforts, and community partnership/engagement, as well as
monitors compliance and building utilization to ensure optimal enrollment outcomes
aligned with district goals.
Key Responsibilities:
? Strategy Development & Execution
o Develop and implement a multi-year enrollment strategy to meet annual
recruitment and retention goals
o Analyze demographic data, enrollment trends, as well as housing and
economic development to guide recruitment efforts, boundary
adjustments, and policy updates
o Monitor competitors and legislative/regulatory activities to inform
decision-making
o Collaborate with the Curriculum & Instruction department and school
leaders on programming and branding to highlight school strengths and
meet community needs
? Enrollment Operations
o Oversee the full enrollment process, including updating, communicating
and promoting enrollment information, organizing and coordinating
recruitment events such as showcases of schools, and managing transfer
requests and withdrawals.
o Ensure district enrollment policy and processes are followed by schools to
achieve equity and transparency in enrollment practices
o Ensure enrollment information is entered and updated in student
information system accurately and timely by schools to support staffing
and scheduling processes
o Manage re-enrollment processes to collect up-to-date information for
transportation planning
? Compliance
o Collaborate with the IT department to ensure accurate enrollment data are
submitted to the state on time
o Maintain accurate enrollment records and ensure compliance with state
and federal regulations.
o Monitor Consent Decree compliance with regard to enrollment
? Team and Stakeholder Management
o Provide supervision, training, guidance and support to staff members
involved in enrollment processes.
o Collaborate with school leaders to understand school enrollment trends,
strategize and support school-based marking, branding, and recruitment
efforts.
? Community Engagement & Outreach
o Collaborate with other departments to help families understand
school choice and enrollment processes
o Gather feedback from families and community on issues impacting
enrollment
o Maintain and grow partners in public and private sectors to promote South
Bend Schools and support recruitment
Working Conditions:
1. Indoor office environment
2. The person in this position needs to be able to move about inside school
buildings to visit classrooms and attend meetings outside of his or her office 3.
The person in this position must be able to transport himself or herself to all
school locations within the district.
4. The person in this position must be able to remain in a stationary position 50% of
the time
5. The person in this position must be able to operate a computer and other office
productivity machinery, such as a copy machine and computer printer 6. The
person in this position must be able to converse with administrators, teachers,
families and community members and must be able to exchange accurate
information with such individuals
Qualifications:
? Master’s degree with a concentration in education
? Minimum of three years of successful experience teaching and demonstrated
leadership
? Evidence of being able to design and deliver effective professional development
sessions to administrators and staff
? Experience analyzing formative and summative assessment data, identifying
data trends to inform training and support, and using data to develop strategies
to meet enrollment needs
? Strong interpersonal skills and ability to build and maintain effective peer-to-peer
relationships
? Demonstrated professionalism and excellent oral and written communication
skills
? Demonstrated leadership capabilities and knowledge of adult learning theory to
influence adult practice
? Evidence of working constructively with teachers, principal(s), and other
school staff
? Experience analyzing, developing, implementing, and evaluating school action
plans
? Ability to establish and maintain positive relationships with
families.
Operations that need to be maintained and strengthened
? Conduct the two state mandated Count Days
? Manage transfer requests and withdrawals
? Resolve complex student placement and transfer cases
? Serve as a point of contact for families navigating enrollment challenges
? Provide guidance and clarity to school staff on enrollment procedures ?
Create and update enrollment-related materials
? Address concerns related to school fit, peer continuity, or program access
? Monitor building utilization rate and Consent Decree compliance (student
demographics at each school)
? Monitor competitors and legislative activities
? Provide on-going training and support to school administrators and staff on
school choice, enrollment processes
Void areas that need to be worked on
? Build partnership with government agencies, non-profit organizations, and private
business to promote SBCSC and support recruitment
? Recruit, train, and manage families and community members to serve as SBCSC
ambassadors
? Represent the district at school and community events, forums, and public
meetings on enrollment
Qualifications:
Applicant must have a valid Indiana Administrative License, strong planning,
listening, organizational, supervisory, analytical, problem-solving,
computer, organizational, accountability,
multi-tasking, flexibility, resourcefulness, and oral and written
communications skills. Applicants must possess knowledge of the
comprehensive organization, operations, policies and objectives of
assigned department or area.
Physical Requirements:
The physical demands described here are representative of those that must
be met by an employee to successfully perform the essential functions of
this job. Reasonable accommodations may be made to enable
individuals with disabilities to perform the essential functions.
While performing the duties of this job, the employee is regularly required to
speak and hear. The employee is required to have dexterity of hands
and fingers. The employee is required to sit or stand for extended
periods of time. They may be occasionally required to bend at the waist,
kneel or crouch. Specific vision abilities required by this job include close
vision, and ability to adjust focus.
While performing the duties of this job the incumbent is seated or walking at
will and must be able to push, pull, lift, and carry up to 25 pounds.
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