Finance & Operation Professional II (UPDATED)

Note: the number of vacancies has been updated from 1 to 2.

The ALVSCE Administration unit within the Division of Agriculture, Life and Veterinary Sciences, and Cooperative Extension (ALVSCE) of the University of Arizona seeks to fill the role of Administrative Operations Professional II.

This full-time position works as a member of the CALES Business Team 2 within Division Business Services. The position is focused on contributing to the growth and development of the office and provides support with financial tasks including effective management of day-to-day transactions, financial/data analysis and financial compliance. The successful candidate will have a professional demeanor, proficient customer service skills, and the ability to work successfully within a team. Working as a member of the CALES Business Teams within Division Business Services, the position will support and be a resource for a specialized or multi-functional area by overseeing the review and approval of expenditures and implementation of financial and operational systems.

Outstanding UA benefits include health, dental, and vision insurance plans; life insurance and disability programs; paid vacation, sick leave, and holidays; UA/ASU/NAU tuition reduction for the employee and qualified family members; retirement plans; access to UA recreation and cultural activities; and more!

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• Leads the development of complex financial reports and communicates information to faculty.
• Checks and analyzes financial information and accounting statements so that faculty and PIs have accurate and timely information for making financial decisions.
• Reconciles various funding sources, including state, local, grant, mission support, service and gift accounts (including UA Foundation).
• Supports the daily operations of a unit with a $25M+ operating budget through review and approval of financial transactions and expenditures such as PCard, reimbursements, purchase orders and requisitions.
• Supports the Business Manager, Senior in reviewing accounts to ensure accuracy, proper documentation, and compliance with all pertinent procedures and regulations.
• Supports the Business Manager, Senior in developing operational procedures to streamline processes and procedures.
• Performs a broad scope of accounting and financial activities such as initiating financial transactions, i.e., journal entries, payroll and general expense transfers, reconciliations, requisitions, check requests, and internal billings.

Knowledge, Skills, and Abilities:

• Ability to communicate effectively with different groups and individuals.
• Ability to handle confidential and sensitive information.
• Knowledge of UA and UA Foundation policies, including policy interpretation.
• General knowledge and use of accounting principles, theories, and concepts.

• Bachelor’s degree or equivalent advanced learning attained through professional level experience required.
• Minimum of 3 years of relevant work experience, or equivalent combination of education and work experience.

• Experience with UAccess Analytics, Financial, and Employee or other institutional enterprise systems found in higher education settings.
• Experience working with Sponsored Projects and research pre and post awards.