Fleet Administrator – Hoffman Estates, IL

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Crystal Clean (CC) is one of the nation’s leading privately held companies in the environmental waste services industry. We are seeking highly motivated individuals with a strong work ethic to join our rapidly growing company. Crystal Clean offers competitive compensation, excellent benefits, and opportunities for advancement.

Purpose:

A Fleet Administrator is responsible for managing and coordinating the operations of a company’s fleet of vehicles. This role ensures that all vehicles are maintained, tracked, and utilized efficiently, supporting the organization’s logistical and transportation needs.

Requirements:

• Process invoices related to fleet charges
• Audit and maintain Prepass and toll transponders
• Make equipment transfers in all applicable systems
• Complete and manage data for new vehicles added to FMS/Telematics system
• Coordinate new asset equipment deliveries (transponders, ELD, plates, fuel cards)
• Manage access to fuel system, including issuing and termination of PINs for company personnel
• Facilitate field requests for regulatory items IFTA, cab cards, etc.
• Monthly accruals and financial report preparing
• Assist with data integrity in FMS
• Participate in lease reviews for new equipment
• Process HVUT 2290 renewal
• Process IFTA Renewal
• Registration renewals with vendors
• Review L&T reports and assist locations with prerequisites
• Update delivery reports for new equipment
• Participate and provide input for annual insurance renewal
• Annual IRP renewal
• Other duties as assigned

Qualifications:

• Prior experience in fleet management, logistics, or a related field is highly desirable.
• Proficiency in fleet management software, Microsoft Office Suite, and other relevant technologies.
• Strong ability to analyze data, generate reports, and make informed decisions based on key metrics.
• Excellent verbal and written communication skills, with the ability to interact effectively with drivers, management, and suppliers.
• Highly organized with the ability to multitask and prioritize tasks efficiently.
• Strong problem-solving skills with the ability to develop effective solutions to logistical challenges.
• Meticulous attention to detail, ensuring accuracy in record-keeping and compliance.

education:

• A high school diploma or equivalent is required; an associate’s or bachelor’s degree in business administration, logistics, or a related field is preferred.

Crystal Clean LLC is an Equal Opportunity Employer. Crystal Clean expressly values diversity, equity, and inclusion, and encourages the applications of individuals from diverse backgrounds, so that Crystal Clean reflects the communities and customers that we serve.

The anticipated salary range for this position is $50,000 – $65,000, and includes benefits such as the following:

• Health, Dental and Vision insurance
• Wellness Program
• Flexible Spending Accounts
• Life Insurance
• Long-Term Disability
• Employee Assistance Program
• Tuition Reimbursement

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