Manager/Master Scheduler – High School

Position Type:

Support Staff (Non-Classroom)/Manager – High School Office

Date Posted:

4/21/2025

Location:

Canyon Valley School

Date Available:

7/1/25

Closing Date:

7/1/25

Position Length: 12 Month Short

Job Grade: 118

Hourly Rate: $23.78 and up depending on experience

Hours Per Day: 8

Application Procedure: Apply online

Fingerprint Clearance Card: Must have a Level One IVP Fingerprint Clearance Card prior to processing.

Please follow these steps: Step One Step Two

Canyon Valley is a smaller campus and therefore this job will be including the following duties:

Manager – High School Office

Purpose Statement

The job of Manager – High School Office is for the purpose/s of providing administrative support to assigned Administrator; acting as liaison between the Administrator and other parties; conveying information regarding school functions and procedures; monitoring assigned programs and/or projects; and ensuring compliance with site’s financial, legal and administrative requirements.

Essential Functions

• Compiles data from a variety of sources (e.g. master schedules, handbooks, fee schedules, etc.) For the purpose of complying with financial, legal and/or administrative requirements.
• Evaluates situations and events (e.g. involving other staff, students, parents, the public, etc.) for the purpose of taking appropriate action and/or directing to appropriate personnel for resolution.
• Maintains a variety of documents, files and records (manual and computer) (e.g. Personnel records, statistical/financial reports, schedules, contracts, record archives, budget, requisitions, payrolls, vendor catalogs, eligibility information, emergency packets, etc.) For the purpose of providing up-to-date reference trail, availability of information as needed and ensuring confidentiality.
• Maintains documents, files and records (confidential and non-confidential) for the purpose of providing up-to-date reference and audit trail for compliance.
• Prepares a variety of written materials (e.g. Correspondence, agendas, minutes, lists, reports, memos, payroll, invoices, contracts, handbooks, reports, etc.) For the purpose of documenting activities, providing written reference and/or conveying information.
• Processes documents and materials (e.g. employment verifications, employee action requests, leave, resignations, retirements, salary calculations, purchase orders, new athletic equipment requests, reimbursements, entry fees, etc.) for the purpose of disseminating information in compliance with program, district, state and/or federal requirements.
• Records data into financial system as administrator requires for the purpose of providing an up-to-date reference trail and ensuring compliance with established regulations.
• Researches a wide variety of topics (e.g. Current practices, policies, education codes, etc.) For the purpose of providing information for addressing a variety of administrative requirements.
• Responds to inquiries from a variety of internal and external parties (e.g. staff, parents, students, public agencies, etc.) for the purpose of providing information, facilitating communication among parties and/or providing direction.
• Supports assigned administrative personnel for the purpose of providing assistance with administrative functions.

Master Scheduler – SecondaryPurpose Statement

The job of Master Scheduler – Secondary is done for the purpose/s of coordinating the development of the master schedule, student schedules, initiating and completion of the course selection process, providing a variety of reports and reference materials, and ensuring compliance with district, state, and federal guidelines.

Essential Functions

• Meets with Department Heads and Administrators for master schedule predevelopment activities (e.g. determine course offerings, course selection timeline, FTE allotment, teaching assignments, room assignments, etc.)
• Prepares a wide variety of materials for the course selection process (e.g. course selection forms, course tally report, FTE allotment spreadsheet, insufficient course enrollment report)
• Coordinates with counseling to ensure students have selected courses that meet graduation requirements (e.g. preparation of credit checks, verification of student course selection forms, hand placement of students in specialty classes, mass loading of core classes, etc.)
• Assists Special Education ICDC with course selection for students to ensure IEP compliance. Determines placement of classes to define staffing patterns, and FTE allotment.
• Creates master schedule utilizing complex scheduling software tools and reports. Analyzes results to determine placement of courses and teaching assignments. Determines completion of master schedule by percentage of successfully completed students schedules.
• Verifies student schedules and assignments for the purpose of ensuring compliance with student requests, teaching assignments, and /or administrative requirements.
• Processes a variety of documents and materials (e.g. class change requests, room and teacher assignments, student aide forms, etc.)
• Supports assigned administrative personnel (e.g. Counselors, Administrators, etc.) for the purpose of providing assistance with their administrative and counseling functions.
• Creates various Ad Hoc reports for Administration, Counselors, faculty, staff and District employees.

Other Functions

• Assists other personnel as may be required for the purpose of supporting them in the completion of their work activities.

Minimum Qualifications

Mental Requirements

Learning Development- Level C Sufficient to read and write technical instruction, understand standardized methods, operate specialized and varied equipment, perform standard mathematical applications. Learning development involves the equivalent of some technical or vocational training beyond high school, often resulting in a certification.

Problem Solving – Level 2 Work situations require consideration and interpretation of circumstances or information to choose the most effective responses. Solutions may be somewhat technical, yet are relatively straightforward, obvious and well-defined once problems are understood. Responses come from the realm of prior learning and experiences.

Physical Requirements

Physical Skill – Level A Basic level of learned physical skill is required. No special coordination beyond that used for normal mobility and handling of everyday objects and materials is needed to perform the job satisfactorily.

Physical Effort – Level 1 Minimal physical exertion is required. Most job time is spent sitting with occasional walking. Occasional lifting, guiding, and carrying of lightweight materials or equipment.

Social Requirements

Human Relations Skill- Level B Job requires patience in communication and well-developed verbal skills to exchange technical or complex information with individuals or small, informal groups. skills in establishing harmonious relationships and gaining cooperation are important.

Scope of Contacts – Level 2 Interpersonal contacts extend to peers in other work groups, or to clients/customers who speak the language, either within or outside the organization. interactions with higher levels of authority beyond the immediate supervisor must be conducted on an intermittent basis.

Work Environment

Performance Environment – Level A Changes in environments, work pressure, disturbances of work flow, and irregularities in work schedule are infrequent.

Physical Working Conditions – Level 1 Generally good working conditions. Little or no exposure to extremes in noise, temperature, etc. little or no exposure to safety or health hazards.

Accountability

Level of Accountability -Level C Responsible for performing work requiring advanced job skills and for responding to work situations within minimum guidance or direction.may be responsible for training and guiding others, and/or reviewing their work. senior level contributor, lead person, or working supervisor.

Organizational Impact – Level 2 Work results impact the accuracy, reliability, and acceptability of further results beyond the immediate work section. work results are noticeable and represent a portion of, or support product or service received by the customer or general public.

Experience, Education, and Certifications

Experience: Job-related experience is required

Education: High school diploma or equivalent.

Certifications/Clearances: Must possess a valid Arizona DPS Level One IVP Fingerprint Clearance Card while employed.

Compensation Details

FLSA Status: Non Exempt

Pay Schedule: Hourly – Grade 116

Work Calendar: Support 12 Months Short

Non Discrimination Statement

Gilbert Unified School District does not discriminate on the basis of race, color, religion, national origin, ethnicity, sexual orientation, sex, (including pregnancy and other related conditions), gender identity, gender expression, genetic information, age (over 40), parental status, or disability in admission to its programs, services, or activities, in access to them, in treatment of individuals, or in any aspect of their operations. The District provides equal access to the Boy Scouts and other designated youth groups pursuant to the Boy Scouts of America Equal Access Act. The lack of English language skills shall not be a barrier to admission or participation in the District’s activities and programs. The Gilbert Unified School District also does not discriminate in its hiring or employment practices.

This notice is provided as required by Title VI of the Civil Rights Act of 1964, Section 504 of the Rehabilitation Act of 1973, Title IX of the Education Amendments of 1972, the Age Discrimination Act of 1975, and the Americans with Disabilities Act of 1990.

Inquiries about Title IX may be referred to the Title IX Coordinator, the U.S. Department of Education’s Office for Civil Rights or both. The nondiscrimination policy and grievance procedures are located on the Gilbert Public Schools website.

Attachment(s):

• Manager – High School Office.pdf
• Master Scheduler – Secondary.pdf

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