PROCUREMENT OFFICER 2 – 11042025-72518

Job Information

State of Tennessee Job Information<figure class=”table”>

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LOCATION OF (1) position(S) TO BE FILLED: DEPARTMENT OF TRANSPORTATION, MADISON COUNTY
This position is in the Region 4 – Business Solutions – District 48 Section.
For more information, visit the link below:
https://www.tdot.tn.gov/PublicDocuments/Hr/Region-Business-Solutions-Procurement-Officer2.pdf

Qualifications

education and experience: Graduation from an accredited college or university with a bachelor’s degree and one year of work experience in procurement, purchasing, logistics, or a related field.

OR

Graduation from an accredited college or university with an associate’s degree and three years of work experience in procurement, purchasing, logistics, or a related field.

OR

Education equivalent to graduation from a standard high school and five years of work experience in procurement, purchasing, logistics, or a related field.

Substitution of Experience for Education: Work experience in procurement, purchasing, logistics, or a related field may substitute for the required education on a year-for-year basis.

Substitution of Education for Experience: Relevant additional coursework (e.g., business administration, supply chain management, logistics, etc.) from an accredited college or university may substitute for the required work experience on a year-for-year basis.

Overview

Under general supervision, is responsible for procurement work of average difficulty and performs related work as required. This is the working level class in the Procurement Officer sub-series. An employee in this class is responsible for purchasing, issuing, and storing materials, supplies, and equipment and may lead or have supervisory responsibility for lower level procurement staff. This class differs from that of Procurement Officer 1 in that an incumbent of the latter is responsible for work of lesser scope and complexity.

Responsibilities

1. Analyzes all purchases to ensure they meet all departmental, state, and federal guidelines and justifies purchases through documentation.
2. Writes product specifications for use in bidding competitively with vendors for supplies, equipment, and services. Conducts research in order to locate vendors and make product comparisons.
3. Locates or identifies ordering errors and chooses the best solution to address the issue. Communicates with vendors and staff to resolve discrepancies, disputes, and grievances.
4. Prepares service contracts and screens purchase orders for accuracy and proper justification. Receives supplies, monitors payments and invoices to ensure vendors receive payment, and follows up on late shipments with suppliers to determine causes.
5. Prepares a variety of records and reports such as letters to vendors, purchase orders, service contracts, and other operating records and reports. Maintains current and accurate inventories of supplies and equipment to ensure the best use of state resources and tags state property as needed.
6. Monitors all contract periods for updates and expirations in order to ensure correct procedures are followed. Researches product specifications and price information in order to best allocate state resources.
7. Continually communicates with staff throughout the state to ensure all areas of the procurement process are accurate and completed.

Competencies (KSA’s)

Competencies:

1. Resourcefulness
2. Decision Quality
3. Nimble Learning
4. Manages Complexity
5. Communicates Effectively

Knowledges:

1. Administration and Management
2. Clerical
3. Customer and Personal Service

Skills:

1. Active Learning and Listening
2. Critical Thinking
3. Mathematics
4. Reading Comprehension
5. Negotiation

Abilities:

1. Deductive Reasoning
2. Number Facility
3. Information Ordering
4. Written Comprehension
5. Inductive Reasoning

Tools & Equipment

1. Personal Computer
2. Multi-Function Printer
3. Telephone
4. Calculator

Pursuant to the State of Tennessee’s Workplace Discrimination and Harassment policy, the State is firmly committed to the principle of fair and equal employment opportunities for its citizens and strives to protect the rights and opportunities of all people to seek, obtain, and hold employment without being subjected to illegal discrimination and harassment in the workplace. It is the State’s policy to provide an environment free of discrimination and harassment of an individual because of that person’s race, color, national origin, age (40 and over), sex, pregnancy, religion, creed, disability, veteran’s status or any other category protected by state and/or federal civil rights laws.