Records and Information Management Officer

Pay Range: $82,319.00 – $107,014.00 annual compensation

Workdays & Hours: This is a Full-Time position, working Monday – Friday

Benefits for this position include: 11 Paid Holidays, Medical, Dental, Vision, Paid Time Off, Pension Plan, Professional Development Opportunities, and much more.

The City of Fort Worth is one of the fastest growing large cities in the U.S. Our employees serve the needs of nearly 1,000,000 residents, promoting our values of exceptional customer experience, mutual respect, embracing our diversity, continuous improvement, ethical behavior, and accountability.

The Records and Information Management Officer position is available with the City of Fort Worth City Secretary’s Office to oversee the City’s comprehensive Records and Information Management (RIM) Program. This position monitors effective and economical controls over the creation, identification, maintenance, security, storage, preservation and destruction of city records and information; ensures compliance with state law, city charter, and city code; manages, supervises and coordinates the activities and operations of the Records and Information Management Office.

Minimum Qualifications:

• Bachelor’s degree from an accredited college or university with major course work in Public Administration, History, Library Science, Archival Administration, Information Science, or a related field.
• Five (5) years of increasingly responsible experience in records or archive management, microfilm activities, or related field.
• Two (2) years of administrative and supervisory experience.

Preferred Qualifications:

• Certified Records Manager designation by Institute of Certified Records Managers preferred or ability to obtain within 3 years.

The Records and Information Management Officer job responsibilities include: 

• Responsible for the development and implementation of the City’s comprehensive Records and Information Management (RIM) Program, as required in Chapter 2, Article VIII of the City Code.
• Supervises staff of the Records & Information Management Office, which includes prioritizing and assigning work; conducting performance evaluations; ensuring staff is trained; ensuring employees follow policies and procedures; maintaining a healthy and safe working environment; and, making hiring, disciplinary, and termination decisions or recommendations.
• Reviews, recommends, and revises organization business policies to achieve compliance with technology, legal and RIM requirements.
• Champions and educates the organization on best practices and standards of records and information management, including methodologies of enterprise information management and digital information management.
• Manages and participates in the development and implementation of goals, objectives, policies and priorities for the management of the City’s records and information assets.
• Oversees the preparation of program budget and reports, including cost allocation and financial reports, measures and performance measurement, and contract
• Monitors, evaluates and provides recommendations on the efficiency, effectiveness, and quality of record and information management practices throughout all City departments; and analyzes information flow.
• Oversees inventory of City records and information. Studies and identifies departmental functions and the records series that document and support them; oversees the development, update and approval of retention and disposition schedules for City records.
• Directs the approval and destruction of City records which have met their legal retention requirements in accordance with statutory Maintains records of destruction.
• Assists and advises Records Management Policy Committee; reports to City Council and City Management on the progress of assigned program as requested; serves as a liaison to the Texas State library; and reviews and comments on proposed legislation and revision to State retention guidelines.
• Designs, publicizes and conducts citywide training classes on records and information management requirements and best practices.
• Partners with City information technology groups to develop and implement best practices regarding electronic information management and maintain awareness of new developments and technology in the field of records management; incorporates new developments as appropriate into programs.
• Appraises evidential and informational value in city records to determine administrative, legal, audit, or historical value; assists departments to establish a disaster recovery plan to ensure preservation of essential and historical records; and facilitates preservation and regular transfer of historical records to Municipal
• Works independently while actively participating in a team environment.

Conditions of Employment

The City of Fort Worth is proud to be an Equal Employment Opportunity employer. It is the policy and practice of the City to recruit, hire, train and promote a diverse workforce without regard to race, color, religion, sex (including pregnancy and gender identity), national origin, political affiliation, sexual orientation, marital status, disability, genetic information, age, membership in an employee organization, parental status, military service, or another non-merit factor.

The City of Fort Worth is committed to full compliance with the Americans with Disabilities Act. Reasonable accommodations may be made to enable qualified individuals with disabilities to participate in the job application or interview process and to perform essential job functions.

Candidates who do not meet the Education requirement, may be considered if they have more relevant work experience than the position requires. Those selected for employment will be required to pass Pre-Employment checks depending on the position requirements. Those could include, but are not limited to: criminal background check, drug screen, education verification, etc. criminal convictions will be considered on a case-by-case basis. Employees are paid by direct deposit only.

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