Senior Administrative Assistant – Accounting

Company Information

PACCAR is a Fortune 500 company established in 1905. PACCAR Inc is recognized as a global leader in the commercial vehicle, financial, and customer service fields with internationally recognized brands such as Kenworth, Peterbilt, and DAF trucks. PACCAR is a global technology leader in the design, manufacture and customer support of premium light-, medium- and heavy-duty trucks under the Kenworth, Peterbilt and DAF nameplates and also provides customized financial services, information technology and truck parts related to its principal business.

Whether you want to design the transportation technology of tomorrow, support the staff functions of a dynamic, international leader, or build our excellent products and services, you can develop the career you desire with PACCAR. Get started!

Requisition Summary

The Senior Administrative Assistant is responsible for ensuring that PACCAR’s Corporate Accounting department is running efficiently. This position directly supports the Corporate Accounting Controller and works closely with the Corporate Accounting staff, serving as an assistant and office manager in a tight-knit department. This position is unique in that it has high visibility to Operations Controllers and all other divisions worldwide as it is the hub for publishing the monthly global financial statement. Additionally, as this role interfaces frequently with many other PACCAR departments and divisions. The perfect candidate will enjoy working with and learning about PACCAR as a whole enterprise and use that knowledge to serve as a go-to for information for corporate staff at all levels. This role is located at the PACCAR Corporate Office (Bellevue, WA). 

Job Functions / Responsibilities

• Act as the main point of contact for the Corporate Accounting Controller
• Provide office administration support to the Corporate Accounting Executive team including answering calls, perform frequent bank deposits, manage/maintain electronic files, open and distribute regular mail, scan invoices to AP inbox, ordering and maintaining office supplies, department meeting and event planning, and general office management duties
• Assist in producing senior management reporting package on a monthly basis. Responsibilities include assignment and tracking of review tasks; proofreading and editing of comments, graphs and financial schedules for formatting and style; and final desktop publishing, printing and binding. Work directly with senior accounting management and corporate accounting team
• Maintain Corporate Expense Authority Matrix
• Act as Program Administrator for the US Bank One Card program and SAP Concur for Corporate employees
• Act as the SAP Business Requestor for Corporate Accounting departments
• Assist with assembling annual budgeting package
• Perform other administrative duties as assigned to support Corporate Accounting

Qualifications & Skills

Required

• Bachelor’s degree in Accounting, Business Administration or a related field
• Three or more years of relevant experience
• Excellent communication skills (verbal and written)
• Strong attention to detail and accuracy with ability to see the big picture
• Intermediate to advanced PC skills (Word, Excel, Access, PowerPoint, and Adobe Acrobat)
• Respect of confidential client and organization information
• Professional presence – ability to represent the company capably
• An attitude of continuous improvement and proactive, forward-thinking mindset
• Ability to foster and maintain strong team/community mindset for the department
• Strong organization skills required to manage multiple priorities / projects for on-time delivery
• Ability to work with employees and willingness to support multiple areas of the business at all levels of the organization. Position requires frequent coordination with numerous groups from within and outside the company ranging from staff to vice president levels

Preferred

• Familiarity with Business Platforms: Wdesk, SharePoint, SAP Concur, SAP S/4 Hana, and eSign
• Administrative assistance experience
• Word processing/proofing experience
• Prior experience with Concur

Benefits

As a U.S. PACCAR employee, you have a full range of benefit options including:

• 401K with up to a 5% company match
• Fully funded pension plan that provides monthly benefits after retirement
• Comprehensive paid time off – minimum of 10 paid vacation days (additional days are provided with additional seniority/years of service), 12 paid holidays, and sick time
• Tuition reimbursement for continued education
• Medical, dental, and vision plans for you and your family
• Flexible spending accounts (FSA) and health savings account (HSA)
• Paid short-and long-term disability programs
• Life and accidental death and dismemberment insurance
• EAP services including wellness plans, estate planning, financial counseling and more
• This position is also eligible for a holiday gift

Additional Job Board Information

PACCAR is an E-Verify and Equal Opportunity Employer/Protected Veteran/Disability. At PACCAR, we value talent and promote growth and development. We carefully consider numerous compensation factors including your education, training, or experience. The salary range for the Senior Administrative Assistant – Accounting role is $65,500 – $98,300 annually. Additionally, this role is eligible for the full range of benefit options listed above.

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Nearest Major Market: Seattle

Nearest Secondary Market: Bellevue

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